Administrative assistant/Personal Assistant- Interim Agent

Adecco HR is the global leader in HR services, certified in Greece with ISO 9001:2015 in the field of search and selection services and temporary placement. Adecco on behalf of ENISA, the European Union Agency for Cybersecurity and the center of expertise for cyber security in Europe, is seeking to recruit a highly driven candidate for the following position based in Athens:

Administrative assistant/Personal Assistant- Interim Agent

Key Responsibilities 

• Provides high-level support to the Head of Unit and Sector Heads, assisting in the planning, coordination, and follow-up of unit activities.
• Manages and organizes complex calendars, agendas, and task priorities in alignment with management objectives.
• Handles incoming communications, including sorting and categorising mail, and manage functional mailboxes effectively.
• Coordinates and arranges travel and mission logistics.
• Maintains and monitors ENISA’s file management system, ensuring timely follow-up on unit-related actions.
• Prepares, formats, and performs quality control checks on documents in accordance with internal procedures.
• Ensures data accuracy through careful entry, validation, and updating of records in spreadsheets and databases.
• Organizes and provides logistical support for meetings, events, and conferences, including expert reimbursements and budgetary preparations.
• Offers comprehensive administrative support such as agenda setting, minute taking, document registration, and filing.
• Coordinates small-scale projects, including planning sequences, scheduling, and creating visual presentation materials.
• Supports the unit’s budget management and contribute to the preparation of financial overviews.
• Performs additional duties as required to support the operational efficiency of the unit.

Qualifications

• Ability to keep information confidential, with utmost integrity and promote a positive working environment.
• Go-get personality, results-oriented and solution driven.
• Very good organizational and prioritizing skills in a very varied workload with demanding deadlines.
• Attention to detail, to plan and to follow up work.
• Excellent communication skills, inter-personal skills and client-oriented approach.
• Proficiency in Office software tools (e. g. Outlook, Word, Excel, PowerPoint etc.) 
• Fluency in English, written and oral (C1 level); knowledge of additional EU languages is an advantage.
• Professional experience in a multicultural environment or international organization would be considered an asset.

The Company Offers

• • European Union Gross Salary levels
• • 6-month Contract with possibility of extension 
• • Multinational / Multicultural Working Environment

ENISA collaborates with Αdecco HR (Member of Adecco Group) which will hire on an interim basis the selected candidates.

After the screening of the CVs, we will contact the candidates who meet the profile’s requirements to arrange an interview.

All applications are considered as strictly confidential.